Recruitment agency software that earns the shortlist.
Pyro is built for recruitment agencies that are judged on the shortlist they send. It searches the CVs you already own, screens every applicant against the client's criteria, runs the first-round interview and keeps the evidence behind every name you put forward.
What is recruitment agency software?
Recruitment agency software runs an agency's hiring work: client roles, candidates, screening, interviews and placements. Most of it is a database with workflow on top. Pyro adds the work in between: it reads, screens and runs the first round, and shows you why each candidate made the list.
A client role, start to shortlist.
- 01Take the brief
Describe the role, or point Pyro at the client's website. Pyro drafts the posting in the client's voice, and you choose whether the client is named.
- 02Start with what you own
Before you pay a job board, Pyro searches the CVs in your Google Drive or OneDrive folder by meaning, and shows the passage that matched.
- 03Screen against the client's criteria
Every applicant is scored against the criteria you agreed for the role, with the reasoning shown. Gaps become interview questions.
- 04First round with ARIA
ARIA runs a spoken first-round interview with the candidates worth one, and hands you a transcript and a draft scorecard with quotes.
- 05Book the client round
Book interviews in Pyro: candidates and the panel get calendar invites, replies come back into Pyro, and reminders go out on their own.
- 06Send the shortlist
Every name you put forward has its evidence behind it, and every stage move is signed by the recruiter who made it.
A shortlist you can defend.
When a client asks why a candidate is on the list, the answer is already written down: what the CV showed, what the interview settled, and who decided.
Stop paying to find people you already met.
Most agencies have years of CVs they cannot really search. A keyword search finds the people who used your words and misses the engineer who ran a 40-node fleet but never wrote "platform".
Point Pyro at the Google Drive or OneDrive folder where your CVs already live. It imports PDF and Word CVs, keeps the folder in sync and searches them by meaning as well as keywords, so your past applicants come back before you pay a job board again.
Clients buy the shortlist, not the search.
A client rarely sees how hard you worked. They see the shortlist, and they judge it on whether each name holds up in the interview.
When every candidate comes with what the CV showed, what the first round settled and who put them forward, the conversation with the client moves from "why this person?" to "when can we meet them?".
What recruitment agency software has to do.
An agency lives on two things: finding the right people faster than anyone else, and showing a client why each one is worth meeting. Software for agencies should help with both.
- Hold your candidates and your client roles in one place.
- Search everything you already own before you spend on job boards.
- Screen every applicant against what the client actually asked for.
- Take the first round off your recruiters’ calendars.
- Leave a record that explains every name on a shortlist.
- Price in a way that does not punish you for hiring another recruiter.
ATS, CRM, or both?
An applicant tracking system follows candidates through roles: applications, stages, interviews and offers. A recruitment CRM follows relationships: clients, contacts and candidates you want to keep warm. Agencies need both views, which is why most agency systems combine them.
Pyro’s focus is the hiring work in between: turning a client brief into a graded posting, finding the right people in what you already own, screening them with the reasoning shown, running the first round, and keeping the evidence behind every shortlist.
Built around the client, not around the agency's seat count.
- Postings written in the client's voice, from a brief or from the client's own website.
- The client's name shown or withheld on the posting, as you agree with them.
- Criteria agreed per role, so every applicant is held to what the client actually asked for.
- No per-seat licence: you pay for what the AI does and a fee when you place, so adding a recruiter costs nothing.
How a client role moves through Pyro.
- The brief arrives. You describe the role or point Pyro at the client’s website, and the posting is drafted in the client’s voice and graded before it goes live.
- Before advertising, you search the CVs you already own and add the strongest matches to the role.
- Applications are screened against the client’s criteria as they arrive, with the reasoning shown.
- ARIA runs the first round with the candidates worth one, while your recruiters work on other roles.
- You book the client’s interviews in Pyro, and calendar invites and replies flow both ways.
- You put forward a shortlist where every name has its evidence, and every move names the recruiter who made it.
Pay for the work, and when you place.
Agency revenue comes from placements, not from seats. Pyro is priced the same way: you pay for the work the AI does, metered per use, and a fee when you hire. Adding a recruiter, a part-timer or a researcher costs nothing.
Book a demo with one of your live roles, and we will price your volumes with you.
Candidates know where they stand.
Every candidate gets one Pyro profile that carries to every role. They apply once, see their stage as it changes, ask to reschedule and withdraw when they choose. Before an AI interview, they are told it is an AI and asked for consent.
For agencies of every size.
- Solo recruiters get a database they can search by meaning and a first-round interviewer, without paying for seats they do not use.
- Small agencies stop spending recruiter days on first rounds and keep every placement’s evidence in one record.
- Growing agencies add recruiters without adding licence costs, and keep every desk to the same standard.
Questions to ask any agency software vendor.
- 01Can it search the CVs we already own, by meaning?Your database is your cheapest source. Pyro reads your drive folder by meaning.
- 02Can we show a client why someone is on the list?Evidence wins the next brief. Pyro keeps it behind every name.
- 03Does it run first-round interviews?First rounds eat recruiter days. ARIA runs them and hands you the quotes.
- 04How is it priced?Seat pricing taxes growth. Pyro has no per-seat licence.
- 05Can it run beside our current system?Switching everything at once is a risk. Pyro can run beside the system you have.
“First it asked questions relevant to the JD and then specific to my experience. So everything was relevant.”
Built by an enterprise architect with twenty years of systems design and a talent-acquisition leader who has run hiring for global teams.
Meet the teamAsked often.
What software do recruitment agencies use?
Usually an ATS and CRM to hold candidates and clients, plus job boards, sourcing tools and a back-office system. Pyro covers the hiring work in the middle: search, screening, interviews and the record.
Can we keep our current ATS?
Yes. Pyro can be your only system, or run beside the ATS you already have.
Can we move our candidates into Pyro?
Your CVs come in from your Google Drive or OneDrive folder, and Pyro keeps that folder in sync. Many agencies start by running Pyro beside their current system.
Can we hide the client's name on a posting?
Yes. The posting can name the client or withhold it, as you agree with them.
How is Pyro priced for agencies?
There is no per-seat licence. You pay for what the AI does, metered per use, plus a fee when you place. Book a demo for numbers on your volumes.
Is candidate data protected?
Each customer's data is isolated by the database itself, everything is encrypted at rest, and erasure requests are real deletions. Production runs on Google Cloud in India, with EU hosting available on Enterprise.
Does Pyro work for executive search?
Pyro works for any role where you can write down what good looks like. Its strongest fit today is agencies hiring at volume, where search and first-round interviews take the most time.
What is the difference between an ATS and a recruitment CRM?
An ATS follows candidates through roles; a CRM follows relationships with clients and candidates. Agencies use both views. Pyro focuses on the hiring work between them: posting, search, screening, interviews and the record.
Can a solo recruiter use Pyro?
Yes. With no per-seat licence, a one-person agency pays for the work the AI does and a fee when it places someone.
Does Pyro help with client reporting?
Every shortlisted candidate carries the evidence behind them, and every stage move names the recruiter who made it, so you can always explain a shortlist to a client.
Can we use Pyro for several clients at once?
Yes. Each client role has its own criteria and posting, and you choose for each posting whether the client is named.
How do candidates apply?
Through your careers page or the Pyro jobs board. Candidates get one Pyro profile that carries to every role they apply for.
Does Pyro work for contract and permanent roles?
Yes. Pyro works for any role where you can write down what good looks like, permanent or contract.
Can we search our old candidates for a new client?
Yes. Search the CVs you already own by meaning, add the matches to the new client’s role, and they are screened against that client’s criteria.
Do candidates know which agency they are dealing with?
Yes. Your agency’s careers page and postings carry your name; the client can be named or withheld on each posting.
How quickly can an agency start?
You can run a first client role in days: describe the role, connect the folder where your CVs live, and publish. Most agencies start with one live role and add the rest once they have seen the evidence it produces.
See it on your own roles.
Bring one open role and the drive you already have. We will run the whole line in front of you.